Terms & Conditions
WeAudition: Actors Pro Expo & Young Talent Expo 2024/2025 Terms and Conditions
Tickets to this Event are issued on behalf of Actors Pro Expo Ltd and are subject to the following terms and conditions:
1. In addition to those terms and conditions outlined below, any attendee of the Event agrees to the terms and conditions outlined by our ticket agent.
2. Nobody will be allowed admission to the Event without a valid ticket or pass.
3. For the safety of people at the Event, the venue management and the Organiser reserve the right to refuse admission and conduct security searches as they deem appropriate.
4. All tickets or passes should be checked on purchase, as mistakes cannot always be rectified.
5. Tickets cannot be exchanged or refunded after purchase.
6. In the event that you are unable to attend due to any Covid-19 Government regulation or restriction introduced after the purchase date of 17/09/2021 e.g. vaccine passports, your ticket will be transferred to a future Event, and cannot be refunded after the purchase.
7. If the Event is rescheduled or moved, the Organiser will give you the options of either retaining or exchanging your tickets for the new date/location. If the Event is cancelled, you may be offered the option to transfer your ticket to a future event or a refund on your tickets. Please note that any Booking Fees and/or Transaction Fees are not refundable in these circumstances.
8. If the Event is rescheduled, changed, moved or cancelled the Organiser cannot be held responsible for any resulting costs you may incur for travel, accommodation and other related goods, services or compensation.
8. Defaced or altered tickets or passes will become void and the holder will be refused admission.
10. Tickets cannot be resold for commercial gain. If we have reason to believe that tickets have been re-sold, they will be invalidated, and the holder will be refused admission.
11. The Organiser reserves the right to refuse admission or to eject any person appearing to be intoxicated, under the influence of drugs, showing signs of Covid-19 including a high temperature or a persistent cough, refusing to wear a mask when required to do so (unless they are unable to do so due to an underlaying health condition), otherwise behaving dangerously or inappropriately, or for any other behaviour likely to cause damage, injury, nuisance and annoyance or for failure to comply with the reasonable request of the Organiser.
12. Neither the Organiser nor the venue operator will be responsible for any loss, damage, death or injury howsoever caused unless (i) the relevant party has breached its legal obligations; and (ii) such loss or damage is a direct and reasonably foreseeable result of the breach. For the avoidance of doubt, the Organiser will not be responsible for the actions of any third party, including, but not limited to, the exhibitors.
13. The Event will operate in accordance with the latest UK Government and Public Health England guidelines regarding Covid-19 and will operate under the Event Industry’s All Secure Standard, a comprehensive set of guidelines to keep you safe at our Events. As a result of these measures we may be required to manage the flow of visitors to specific areas of the Event, including, but not limited to, features, theatres and exhibition halls, to ensure we remain compliant with visitor density requirements. Where an Event has both indoor and outdoor space, this may result in visitors being required to remain outdoors regardless of weather conditions until they can be accommodated indoors.
14. The Organiser does not accept any responsibility for any loss or damage to personal property brought to the Event.
15. Visitors may be filmed, photographed or sound recorded for broadcast, publication or security purposes whilst at the Event by the Organiser and our trusted sponsors and partners.
16. It is a condition of your admission to the Event that no commercial (non-private) use may be made by you of the Event or any part of it.
17. Visitors are not permitted to bring animals to the Event with the exception of guide, assistance and hearing dogs.
18. Please check Event details, timings and car park charges prior to travelling as these may be subject to change.
19. Please check your route prior to travelling to ensure you arrive on time. The Organiser is not responsible for any delays due to travel disruptions.
20. In accordance with the law, visitors aged under 18 are not permitted to purchase/sample alcoholic drinks or knives.
21. The relevant United Kingdom law will apply to these Terms and Conditions and the relevant courts of the United Kingdom will have exclusive jurisdiction in relation to the Terms and Conditions.
Exhibitor & Sponsor Info:
1. Only the Company named on the Exhibitor Booking Form (herein referred to as “The Exhibitor”) shall trade at their pitch.
2. Actors Pro Expo and Young Talent Expo have been set up to support talent and therefore companies attending must adhere to that ethos.
3. Actors Pro Expo or Young Talent Expo staff are not responsible for any third party actions which may be detrimental to the event.
4. All invoices must be paid in full within the term stated on the invoice or before the Event date (whichever is sooner), except where a payment plan has been agreed in advance by both parties. If no payment has been made by the due date, as laid out above, and subsequently you cancel your booking, then a cancellation fee equal to 25% of the total agreed sale, will be due immediately.
5. Once accepted, All Package fees are non-refundable.
6. If The Exhibitor wishes to transfer the package to another company, a new application form must be submitted by the transferee and must be accepted by the Event Organiser. We reserve the right to refuse the new application to guard against over-duplication of trades and goods to be sold.
Goods for Sale
7. The Stall Holder shall use their booth for the sole purpose of exhibiting and selling therein articles or goods of the description specified on Booking Form and shall not exhibit or expose for sale therein any articles or goods of any other description without having first obtained the written consent of the Event Organiser.
8. The Exhibitor shall make sure that all trading complies with any relevant legal requirements. In particular, no Exhibitor shall sell counterfeit or otherwise illegal products.
Covid: 19
9. If the event is cancelled due to Covid 19 – the entire event will take place virtually, and all seminars & exhibitors will be moved to an online presence OR the event date will be rescheduled.
10. In-Person Booths will be non-refundable, and will be offered a virtual booth in place should the event take place virtually.
11. Advertising options will be given to refund the financial gap between in-person booths, and virtual booths
The Pitch and the Booth
12. The positioning of booths within the Event Area is at the discretion of The Event Organisers. The final allocation will be designed for the overall benefit of the Event patrons by the Event Organisers and is final.
13. The pitch must be kept tidy at all times. Nothing must be placed outside the pitch or in the safety gaps.
14. The Exhibitor shall not install any heating, lighting, electrical, cooking or mechanical apparatus whatsoever and connection to any associated power source without the previous consent in writing of the Event Organisers and then only in such manner as shall be specified in such written consent.
15. The Exhibitor shall make sure that no disturbance to occupiers of adjacent premises or booths shall be created by noise, smell, or type of display.
16. The Exhibitor shall make sure that, at all times, no inconvenience, danger, or obstruction shall be caused to members of the public in any manner whatsoever.
17. Exhibitors are responsible at all times for the proper conduct and operation of the booth and shall comply with any requirements of the Event Organiser.
Set Up and Take Down
18. Exhibitors must set up between the hours of 9am-10am and be ready to trade at 10am. Late arrival will incur a fee of 50% of your original package cost.
19. Exhibitors are expected to trade for the duration of the Event. Packing up before 5pm is not permitted. Doing so will incur a fee of 50% of your original package cost.
20. The Exhibitor shall remove any boxes or containers and all goods and other articles from the Event Area within the 1 hour Take Down period at the end of the Event (5pm to 7pm).
21. All rubbish from the booth must also be cleared away during the Event Take-Down Period (and during the Event if at the request of the Event Organiser).